ǧÃŬAV

Access Control

Learn about your available campus access controls and how to gain access.

Note: Information on Access System Control Policies can be found on the Nighthawks Card Terms, Conditions, and Policies page.

Dahlonega, Cumming, & Blue Ridge Campuses

Access Control Request Form

This form is required when requesting card access: Access Control Request Form (PDF).

Fill out form with the requestor’s name, ID number, campus mailing address, department, and telephone number. Select faculty or staff. Enter the name of department head. Select the access category. For card access controlled buildings, indicate the building name. For group access request, please attach a list of the names and ID numbers that are to have access.

Categories  What it does
 24/7 Allows access 24 hours a day everyday
 Saturdays Allows access on Saturdays – indicate the time frames needed
 Sundays Allows access on Sundays – indicate the time frames needed
Normal Business Hours

Allows access Monday through Thursday 8:00 a.m to 5:30 p.m. and Friday 8:00 a.m. to 3:00 p.m.
  1. Submit form to the appropriate department head for approval.
  2. Send the signed form to Card Services either by email card-dah@ung.edu or interoffice mail.
  3. Card Services will evaluate the request, make a recommendation and the request will be activated within one business day.
  4. Card Services will email the requestor, all department heads of building(s) and Public Safety

Administration

Overall administration of the access control system will be the responsibility of ǧÃŬAV Card Services-Dahlonega. All requests for building access should be routed to ǧÃŬAV Card Services-Dahlonega for processing via the following procedure:

  • Fill out the Access Control Request Form (PDF).
    • You may also request the form from Card Services (ex. 1437). This form will be used for authorizing access to individuals, i.e., students, faculty and staff.
  • Access control request can also be sent to Card Services email address at card-dah@ung.edu.
  • Access control changes will only be made during normal working hours.
  • Access requests will be granted within one business day of receipt of the signed Access Control Request Form or email confirmation.
    • Once access is granted, an email will be sent to the requestor, to all Department Heads with operations in that particular building and to Public Safety. Any questions concerning the granting of access to individuals or change of time zones should be directed to the original requestor.
  • An access control client will be assigned to those buildings that house students or require access level changes during the semester based on student residency.
    • A client is defined as a person that has been granted restricted access levels within the access control system so as to control the time zones and access of persons to a certain building or buildings. Each Client will be trained on the use of the access control system by Card Services and IT staff and will work within guidelines as approved by the vice president of student affairs or their designee.
    • Each client must fill out a Access Control Client Policy, ǧÃŬAV Lenel OnGuard Access Agreement, and a Lenel Application Agreement, that is to be on file at ǧÃŬAV Card Services-Dahlonega.

Gainesville & Oconee Campuses

Employee Keys/Cards

  1. To make a request, visit the  under the Key Request Section.
    • All new and existing employees are responsible for requesting their own physical keys/cards.
    • All physical key/card pickup and encoding at the Oconee Campus must be completed through appointments only.
  2. When the request is approved by your area manager, it is then sent to the Electronic Systems and Security Supervisor for final approval.
  3. After final approval, the ǧÃŬAV Facilities locksmith will make the physical key(s) /Onity access/ID card .
    • The Onity access card issued acts as both the access card and ǧÃŬAV campus ID, which requires that all employees have their picture taken for the ID.
  4. Once the physical key(s)/cards are completed, an email confirmation will be sent to the employee stating the work order is closed. The employee is then required to pick up the physical key(s)/cards from Card Services.
    • Gainesville Campus: Health Sciences Building 20, Room 205.
      • No appointments required.
    • Oconee Campus: Student Resource Center, Room 564
  5. No employee will be allowed to sign or receive cards for other employees.

Learn About Building Event Access Requests